Administrative Assistant - Curriculum Team

Administrative Assistant – Curriculum Team

For over 150 years, our schools, colleges, early learning centres and out of school care programs, have been an integral part of education in Western Australia. Together we form the state’s second-largest education provider, with more than 83,000 students relying on our nearly 14,000 dedicated staff each day. We are committed to fostering an environment where every child can achieve their full potential, and our office teams support schools to do exactly that.

The Role

The role of Administrative Assistant belongs to the Curriculum team in the Teaching and Learning directorate. We have 5 office campuses across the state and this role will be based at our West Leederville office.

We are seeking a maximum term part-time 0.6FTE Administrative Assistant commencing as soon as possible and concluding 31 December 2026.

The Administrative Assistant is to provide high quality administrative support to the Teaching and Learning Directorate

The Primary accountabilities of this role include but and not limited to:

• Provide high quality administrative support to Team Leaders and Teaching and Learning staff.
• Provide cross-team administrative support as required.
• Perform administrative tasks associated with professional development days and conferences, including the invoicing of participants.
• Prepare and format documents including letters, reports and spreadsheets with adherence to the Teaching and Learning formatting requirements.
• Assist with team financial operations including purchases, invoices and budgets.
• Maintain databases, SharePoint sites and contact lists.
• Data entry of confidential funding and student records as required.
• Assist with travel and accommodation enquiries and requests.

Benefits of the role

• A competitive salary: Level F on the CEWA salary scale [$81,203 - $87,533 per annum] plus superannuation.
• Additional paid leave during office closures over Christmas and Easter.
• Salary packaging options in line with our not-for-profit status, including novated leasing.
• Deferred salary program for eligible employees after two years of service.
• Free onsite parking.
• Corporate health insurance discounts.
• Access to the Fitness Passport program.
• Employee Assistance Program: access confidential counselling and wellbeing support for yourself and your family.
• Flexible work arrangements, where operationally appropriate.
• Wellbeing initiatives including annual flu vaccinations and workplace health checks.
• Parental leave provisions above statutory minimums.

Selection Criteria

A. ESSENTIAL: 

1. Prepared to support the Catholic ethos in the performance of their duties.
2. Demonstrated experience in providing high quality administrative support.
3. High level interpersonal skills with the ability to exercise initiative and problem solve.
4. Strong organisational skills and attention to detail.
5. Advanced computer and digital skills (including MS Office).
6. Ability to maintain a high level of confidentiality.
7. Excellent written and verbal communication skills.
8. Proven ability to manage multiple tasks and priorities concurrently.
9. A flexible and adaptable approach to work, with a willingness to assist with various tasks as required.
10. A collaborative team member with a proven ability to work effectively both independently and within a team.

Information for Applicants

To access a copy of the Position Description please click here: Position Description

Interested applicants should submit:

• A cover letter briefly addressing the selection criteria.
• A curriculum vitae outlining their employment history, qualifications and certifications and include a minimum of two professional references.

The successful applicant will need to provide:

• National criminal history check as issued by the Department of Education WA.
• 100 points of identification

Applications for this role close no later than 5pm, Wednesday 25 March 2026. We reserve the right to close the advertisement early if a suitable candidate is identified. If you're interested in this role, we encourage you to submit your application as soon as possible to ensure consideration.

If you require support with submitting your application, please contact our Talent Advisors at careers@cewa.edu.au. Applications can be submitted by clicking apply and uploading your application to our website. Applications will not be accepted via email.

All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. Catholic Education Western Australia also encourages applications from people of all cultural backgrounds, First Nations people, and individuals with disabilities or medical conditions who meet the requirements of the position. To be eligible to apply, you must be legally permitted to work in Australia.