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Administrative Assistant - Legal Services

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Date: 14 Sept 2026

Location: AU

Company: Catholic Education Western Australia Limited

For more than 150 years, Catholic Education Western Australia (CEWA) has supported schools and communities across the state. Today, CEWA is Western Australia's second-largest education provider, supporting more than 84,500 students through a network of schools and nearly 14,000 staff. 

 

We are seeking an experienced Administrative Assistant to provide high-quality support to the General Counsel and Legal Services staff within the Strategy and Governance team. This varied role will help keep legal matters, correspondence, meetings, records and administrative processes organised, accurate and on track. 

 

Why Join CEWA? 

 

  • $81,203 plus superannuation 

  • Additional paid leave during Christmas and Easter office closures 

  • Flexible working arrangements where operationally appropriate 

  • Professional development and career growth opportunities 

  • Access to wellbeing initiatives including Fitness Passport, Employee Assistance Program and corporate health discounts 

  • Meaningful, enterprise-wide work supporting Catholic education across Western Australia 

 

About the Role 

 

Working within Strategy and Governance, you will provide responsive administrative support to the General Counsel and Legal Services staff. Success in this role will come from anticipating priorities, maintaining confidential and accurate records, coordinating meetings and correspondence, and contributing to efficient legal administrative processes. 

 

Key responsibilities include: 

  • Prepare accurate briefing notes, reports and timelines using appropriate legal formatting. 

  • Coordinate meetings, agendas, room bookings, records and follow-up actions within agreed timelines. 

  • Proactively manage incoming and outgoing legal correspondence, calls and matter-related administration. 

  • Maintain confidential electronic legal content and matter files in a cloud-based environment. 

  • Monitor legal budget expenditure and coordinate stationery, vehicle, travel and other administrative requirements. 

  • Support improvements to legal administrative processes and provide broader assistance across Strategy and Governance. 

 

About You 

 

You are a highly organised and adaptable administrative professional who takes pride in accuracy, confidentiality and responsive service. You communicate professionally, manage competing priorities calmly and enjoy contributing to a collaborative team environment. 

 

Essential requirements: 

 

  • Demonstrated experience providing high-level administrative support, including calendar management, meeting coordination and accurate record-keeping. 

  • Proficiency in Microsoft software and systems to support smooth day-to-day operations. 

  • Experience tracking timelines, deliverables and follow-up actions while managing multiple priorities. 

  • Exceptional written and verbal communication skills and a professional, customer-focused approach. 

  • A proven ability to handle sensitive information with confidentiality, discretion and close attention to detail. 

  • Flexibility, adaptability and a collaborative approach, with preparedness to support the Catholic ethos in the performance of your duties. 

 

Highly regarded: 

 

  • Demonstrated experience working in a legal environment. 

 

Information for Applicants 

 

To access a copy of the Position Description, please click here. 

 

Interested applicants should submit: 

 

  • A cover letter briefly addressing the selection criteria. 

  • A curriculum vitae outlining employment history, qualifications and certifications, and providing a minimum of two professional referees. 

 

The successful applicant will be required to provide: 

 

  • A National Criminal History Check issued by the Department of Education WA. 

  • 100 points of identification. 

 

Applications close no later than 5:00pm 28 September 2026.  

 

We reserve the right to close this advertisement early if a suitable candidate is identified. If you are interested in this opportunity, we encourage you to submit your application as soon as possible to ensure consideration. 

 

If you require support with submitting your application, please contact our Talent Advisors at careers@cewa.edu.au. Applications can be submitted by clicking Apply and uploading your application through our website. Applications will not be accepted via email. 

 

 All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. Catholic Education Western Australia encourages applications from people of all cultural backgrounds, First Nations peoples, and individuals with disabilities or medical conditions who meet the requirements of the position. To be eligible to apply, you must be legally permitted to work in Australia.