Administrative Assistant - Payroll Services

Administrative Assistant – Payroll Services

For over 150 years, our schools, colleges, early learning centres and out of school care programs, have been an integral part of education in Western Australia. Together we form the state’s second-largest education provider, with more than 83,000 students relying on our nearly 14,000 dedicated staff each day. We are committed to fostering an environment where every child can achieve their full potential, and our office teams support schools to do exactly that.

The Role

The role of Administrative Assistant belongs to the Payroll Services team in the People and Culture directorate. We have 5 office campuses across the state and this role will be based at our Newman Siena Centre in Doubleview. This role is an ongoing role, offering 5 days per week, 6 hours per day.

As an Administrative Assistant in the Payroll team, you will contribute to and support the work of the Payroll Services team to ensure channels of communication are effective within the team and across other teams in the Catholic Education Office and Schools.

Your duties will include but not be limited to:

• Managing and distributing incoming phone calls
• Sorting, distributing and filing incoming emails
• Issuing statements of service
• Calculating salary increments for schools as required
• Completing Centrelink requests
• Completing payment requisitions to go to Finance
• Stationery ordering
• Undertaking other duties as required by the Payroll Services Team Leader

Benefits of the role

• A competitive salary: Level F on the CEWA salary scale [$78,838 to $85,003 per annum] plus superannuation.
• Five days additional paid leave during office closures over Christmas and Easter.
• Salary packaging options in line with our not-for-profit status, including novated leasing.
• Deferred salary program for eligible employees after two years of service.
• Free onsite parking.
• Corporate health insurance discounts.
• Access to the Fitness Passport program.
• Employee Assistance Program: access confidential counselling and wellbeing support for yourself and your family.
• Ongoing professional learning opportunities, including a CEWA scholarship program to support further education.
• Flexible work arrangements, where operationally appropriate.
• Wellbeing initiatives including annual flu vaccinations and workplace health checks.
• Parental leave provisions above statutory minimums.

Selection Criteria

• Commitment to the objectives and ethos of Catholic education.
• Excellent interpersonal skills and telephone manner.
• Demonstrated commitment for delivering exceptional customer service and be prepared to go the extra mile.
• High level of computer literacy particularly in the use of Microsoft Office Suite with the ability to develop new skills in the use of other computer systems.
• Strong attention to detail, use of initiative
• A proven capacity to organise and prioritise workloads.

Information for Applicants

To access a copy of the Position Description please click PD&SC - Admin Assistant - Payroll Services April 2025.pdf

Interested applicants should submit:

• A cover letter briefly addressing the selection criteria.
• A curriculum vitae outlining their employment history, qualifications and certifications and include a minimum of two professional references.

The successful applicant will need to provide:

• National criminal history check as issued by the Department of Education WA.
• 100 points of identification

Applications for this role close no later than 5pm Monday 27th October 2025. We reserve the right to close the advertisement early if a suitable candidate is identified. If you're interested in this role, we encourage you to submit your application as soon as possible to ensure consideration.

If you require support with submitting your application, please contact our Talent Advisors at careers@cewa.edu.au. Applications can be submitted by clicking apply and uploading your application to our website. Applications will not be accepted via email.

All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. Catholic Education Western Australia also encourages applications from people of all cultural backgrounds, First Nations people, and individuals with disabilities or medical conditions who meet the requirements of the position. To be eligible to apply, you must be legally permitted to work in Australia.