Administrative Assistant - Psychology, Safety and Wellbeing

Administrative Assistant – Psychology, Safety and Wellbeing

Bring your organisation, initiative and people-first approach to a role that helps Psychology, Safety and Wellbeing thrive.

Level F | $81,203 – $87,533 base salary + superannuation | Structured annual salary progression

1.0 FTE | Ongoing | St Catherine’s Centre, Doubleview

For more than 150 years, Catholic Education Western Australia (CEWA) has supported schools and communities across the state. Today, we are Western Australia's second-largest education provider, supporting more than 84,500 students through a network of schools and nearly 14,000 staff.

We're seeking an experienced Administrative Assistant to join our Psychology, Safety and Wellbeing team within the School Improvement and Wellbeing directorate.

Make a meaningful contribution to the Psychology, Safety and Wellbeing Team by providing high-quality administrative support that keeps people, priorities and day-to-day operations running smoothly. Working closely with the Chief Psychologist, team members and stakeholders across CEWA, you’ll bring organisation, initiative and a strong service focus to a varied role where your contribution helps the team deliver important support across Catholic Education.

This is a 1.0FTE ongoing position commencing as soon as possible.

Why Join CEWA?

• Starting at $81,203 base rate, with annual progression based on years of service. The salary range is also subject to annual remuneration reviews.
• Additional paid leave during Christmas and Easter office closures
• Flexible working arrangements where operationally appropriate
• Professional development and career growth opportunities
• Access to wellbeing initiatives including Fitness Passport, Employee Assistance Program and corporate health discounts

• Free onsite parking

About the Role

Success in this role means being the organised, reliable and proactive support that keeps the Psychology, Safety and Wellbeing Team running smoothly. You’ll build positive relationships, manage competing priorities with confidence, handle sensitive information with discretion, and deliver accurate, responsive support that enables the team to focus on its important work across CEWA.

Key responsibilities include:

• Act as Minute Secretary as required including organisation of meeting logistics, attendance at meetings, minute taking and distribution, agenda preparation and follow up actions.
• Assisting with meeting preparation including catering and room setup where required.
• Maintaining and managing all office supplies and equipment.
• Upload and monitor information and communication platforms ie SharePoint, IT, Teams etc.
• Track, process and upload strategic projects onto the PMF SharePoint site, ensuring that they are current and accurate.
• Serving as the primary point of contact and receptionist for the St Catherine’s Centre.
• Receive and professionally manage incoming calls with a high level of customer service.

About You

The ideal candidate is a proactive, organised and approachable administrator who thrives in a busy, service-focused environment. You’ll be confident managing competing priorities, have strong attention to detail and communication skills, and bring discretion, initiative and a genuine team mindset to supporting the Psychology, Safety and Wellbeing Team.

Essential requirements:

1. Prepared to support the Catholic ethos in the performance of their duties.

2. Demonstrated experience providing high-quality administrative support in a busy, service-focused environment.

3. Strong written and verbal communication skills, including the ability to prepare professional correspondence, agendas and accurate meeting minutes.

4. Well-developed organisational and time-management skills, with the ability to prioritise competing demands, meet deadlines and use initiative.

5. Proficiency in Microsoft 365 applications and experience maintaining accurate records, databases, shared sites and electronic filing systems.

6. Demonstrated customer service skills and the ability to communicate professionally and sensitively with internal and external stakeholders.

7. Experience processing invoices, reconciling credit cards, coordinating travel and accommodation, and supporting office purchasing and resource management.

8. Demonstrated discretion and sound judgement when handling sensitive and confidential information.

9. Ability to work collaboratively, contribute positively to a team and provide flexible support across changing operational priorities.

Highly regarded:

1. A relevant qualification in business administration or a related discipline.

2. Experience providing administrative support in an education, psychology, safety or wellbeing service environment.

3. Experience maintaining SharePoint sites and supporting project tracking and reporting.

4. Experience identifying and implementing practical improvements to administrative processes and procedures.

Information for Applicants

To access a copy of the Position Description please here: Position Description 

Interested applicants should submit:

• A cover letter briefly addressing the selection criteria.
• A curriculum vitae outlining employment history, qualifications and certifications, and providing a minimum of two professional referees.

The successful applicant will be required to provide:

• A National Criminal History Check as issued by the Department of Education WA.
• 100 points of identification.

Applications for this role close no later than 5pm, Tuesday 24 November 2026

We reserve the right to close this advertisement early if a suitable candidate is identified. If you're interested in this opportunity, we encourage you to submit your application as soon as possible to ensure consideration.

If you require support with submitting your application, please contact our Talent Advisors at careers@cewa.edu.au. Applications can be submitted by clicking Apply and uploading your application through our website. Applications will not be accepted via email.

All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. Catholic Education Western Australia encourages applications from people of all cultural backgrounds, First Nations peoples, and individuals with disabilities or medical conditions who meet the requirements of the position. To be eligible to apply, you must be legally permitted to work in Australia.