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Administrative Assistant based in Geraldton

Date: 18-Feb-2021

Location: Geraldton, WA, AU, 6530

Company: Catholic Education Office of WA

Administrative Assistant based in Geraldton

 Leadership and Employee Directorate



The Team

The Geraldton Regional Office is responsible for the coordination of Catholic Education Office services in the Geraldton diocese and school along with community liaison. The Administrative Assistant plays a key role in the smooth running of the Catholic Education Geraldton Regional Office. 


The Role

This is a full-time (during school term only) ongoing position commencing as soon as possible.


Key responsibilities for this role include: 


Provide Administrative assistance to the Regional Officer Geraldton and Geraldton Regional Office personnel including but not limited to:

  • Prepare and manage documents including letters, reports and spreadsheets.
  • Organisation of meetings and workshops, including registrations and catering.
  • Managing office facilities.
  • General Office duties – filing, shredding, photocopying.
  • Managing the record system for all incoming communications.
  • Collect and distribute mail.
  • Computer Skills – Microsoft Office, Set up of AV equipment for event


Assist with financial management including:

  • Banking.
  • Cheque reconciliation.
  • Compiling of weekly financial statements for CEWA Perth.
  • Maintain accurate, balanced and up-to-date financial records, including Petty Cash.
  • Payment of accounts.
  • Reception duties including answering and directing phone calls, attending to general enquiries, and provision of amenities for visitors, staff and visiting consultants.
  • Organisation of travel
  • Assist in the Co-ordination of the St Patrick’s Site


Your Background


  • Well-developed interpersonal, verbal, and written communication skills including a professional, courteous and helpful telephone manner.
  • Knowledge of standard office procedures including reception, travel booking, meeting preparation and office equipment.
  • Proficient computer skills particular with Microsoft Office, Word, Excel and Outlook.


What we can offer you


  • Additional leave entitlements (over Christmas 4 days) 
  • Competitive salary
  • Salary packaging
  • Free onsite parking
  • Corporate healthcare rates
  • Heritage listed work environment
  • Staff canteen service
  • Wellness program
  • Employee assistance program.


Further Information: Please refer to the Position Description for additional details. For a copy please email careers@cewa.edu.au.


Contact Person:  Allen McMahon, Geraldton Regional Officer on 9920 0200 or email careers@cewa.edu.au.


To Apply please click on the Apply now button


Interested applicants must submit a short summary addressing the selection criteria and their curriculum vitae, including the names and contact numbers of at least two work related referees (current/past line managers). 



A current National Police History Check as issued by the Department of Education Western Australia must be provided by the successful applicant.    


Where to? All applications are to reach The Executive Director of Catholic Education, Catholic Education Office of WA via the Apply now button no later than 5pm, Thursday 4 March 2021.


Catholic Education Western Australia encourages applications from culturally diverse background, Aboriginal and Torres Strait Islander people and people with a disability or medical condition who meet the requirements of this position. To be eligible to apply for this role you must be legally permitted to work in Australia. 


Applicants must be fully supportive of the objectives and ethos of Catholic education.