Online Learning Project Coordinator

Online Learning Project Coordinator

For over 150 years, our schools, colleges, early learning centres and out of school care programs, have been an integral part of education in Western Australia. Together we form the state’s second-largest education provider, with more than 83,000 students relying on our nearly 14,000 dedicated staff each day. We are committed to fostering an environment where every child can achieve their full potential, and our office teams support schools to do exactly that.

The Role

The role of Online Learning Project Coordinator belongs to the Digital Learning team in the Teaching and Learning directorate. We have 5 office campuses across the state and this role will be based at our West Leederville office.

This role leads the planning, implementation and evaluation of CEWA’s Online Learning Portfolio, ensuring high-quality, inclusive and innovative online education is delivered in alignment with CEWA’s strategic priorities and values.

This is a fixed term full-time position commencing January 2026 and concluding December 2027.

The primary accountabilities of the role include:

• Support school and system initiatives aligned with CECWA’s Strategic Initiatives and Quality Catholic Education.
• Support the Teaching and Learning Directorate strategic focus areas, including the Vision for Learning.
• Coordinate the operational delivery of CEWA’s Online Learning Portfolio, ensuring activities are planned, sequenced and delivered in accordance with CEWA’s Project Management Framework and reporting requirements.
• Establish and service project governance structures, including Steering Committees, Project Teams, and cross-directorate Working Parties, preparing agendas, reports and maintaining risk logs.
• Develop and manage a consolidated delivery plan for Online School, Senior Secondary Specialisation (ViSN), and Virtual Specialisation (V/EALD), with clear milestones, dependencies, resourcing and budget tracking.
• Lead stakeholder engagement and consultation with CEWA office teams, Principal Associations, Catholic School Parents WA and pilot schools to validate assumptions, define needs and build readiness.
• Coordinate pilots and proofs-of-concept, such as expanded ViSN courses and targeted offerings, capturing outcomes, lessons learned and recommendations for scale-up.
• In conjunction with the Psychology, Safety & Wellbeing Teams, design and document pastoral care and student support mechanisms suitable for online delivery, ensuring alignment with Registration Standards.
• Support model definition and school hosting arrangements, preparing options analyses and implementation requirements for hosting by an existing CEWA school versus establishing a standalone virtual school.
• Coordinate technology, platforms and integrations with Digital Technology and Business Development teams, ensuring usability, accessibility and security standards are met.
• Embed evidence-informed practice and evaluation, defining success criteria, data capture and quality assurance processes for online learning and pilots; prepare evaluation summaries and recommendations.
• Identify and manage project risks, issues and dependencies, maintaining registers and mitigation plans, and escalating appropriately through governance channels.
• Develop budgets and resource plans for project team staffing and pilot activities; monitor expenditure and provide variance reporting.
• Prepare high-quality documentation, including business case materials, executive papers, briefings and handbooks, to enable informed decision-making and compliance with CEWA processes.
• Model CEWA values and collaborative ways of working, building capacity across schools and teams to adopt effective, ethical and responsible online pedagogies.
• Other duties as required and directed by the Team Leader Digital Learning and Director Teaching and Learning.

Benefits of the role

• A competitive salary: Level K on the CEWA salary scale [$153,415 –$167,501 per annum] plus superannuation.
• Additional paid leave during office closures over Christmas and Easter.
• Salary packaging options in line with our not-for-profit status, including novated leasing.
• Deferred salary program for eligible employees after two years of service.
• Free onsite parking.
• Corporate health insurance discounts.
• Access to the Fitness Passport program.
• Employee Assistance Program: access confidential counselling and wellbeing support for yourself and your family.
• Ongoing professional learning opportunities, including a CEWA scholarship program to support further education.
• Flexible work arrangements, where operationally appropriate.
• Wellbeing initiatives including annual flu vaccinations and workplace health checks.
• Parental leave provisions above statutory minimums.

Selection Criteria

A.        ESSENTIAL:

1. Prepared to support the Catholic ethos in the performance of their duties.
2. Demonstrated experience coordinating complex, multi-stakeholder projects in education or a related sector, including schedule, budget, risk and governance reporting within a recognised framework.
3. Proven stakeholder engagement capability, with the ability to consult, influence and build consensus across schools, directorates and community partners.
4. Strong knowledge of online or virtual learning delivery models, with the ability to translate strategy into operational plans and pilots.
5. Understanding of pastoral care and Registration Standards considerations for online learning, and capacity to design appropriate student support mechanisms.
6. Excellent written communication and documentation skills, producing executive papers, business cases and project artefacts to a high standard.
7. Evidence-informed approach, able to define success criteria, collect and interpret data, and provide evaluation findings that inform decision-making.
8. Collaborative working style aligned to CEWA’s Vision for Learning and Digital Transformation Strategy; ability to work effectively with office teams and schools.

B.        HIGHLY DESIRABLE:

1. Experience with CEWA systems and processes, such as project governance, Learning Management Systems and AoS.
2. Background in K–12 teaching, consultancy, or school leadership, with insight into contemporary digital pedagogies and capacity building.
3. Formal project management training or certification (e.g., PRINCE2, PMBOK, Agile) or equivalent demonstrated capability.
4. Experience designing or supporting hybrid or virtual schooling pilots, including course development, teacher induction, and professional learning.

Information for Applicants

To access a copy of the Position Description please click here

Interested applicants should submit:

• A cover letter briefly addressing the selection criteria.
• A curriculum vitae outlining their employment history, qualifications and certifications and include a minimum of two professional references.

The successful applicant will need to provide:

• National criminal history check as issued by the Department of Education WA.
• 100 points of identification
• Capacity to travel to regional and remote locations, as required to support pilots and stakeholder engagement.

Applications for this role close no later than 5pm Sunday 14 December 2025. We reserve the right to close the advertisement early if a suitable candidate is identified. If you're interested in this role, we encourage you to submit your application as soon as possible to ensure consideration.

If you require support with submitting your application, please contact our Talent Advisors at careers@cewa.edu.au. Applications can be submitted by clicking apply and uploading your application to our website. Applications will not be accepted via email.

All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. Catholic Education Western Australia also encourages applications from people of all cultural backgrounds, First Nations people, and individuals with disabilities or medical conditions who meet the requirements of the position. To be eligible to apply, you must be legally permitted to work in Australia.