Talent Administrator

Talent Administrator

For over 150 years, Catholic Education Western Australia has been an integral part of education in this state. Together, our schools, colleges, early learning centres and out of school care programs form WA’s second largest education provider, supporting more than 83,000 students each day through the dedication of nearly 14,000 staff.

Our People and Culture team plays a vital role in ensuring our schools are supported by exceptional people. We are committed to building a workforce that enables every child to thrive.

The Role

The role of Talent Administrator sits within the Human Resources team in the People and Culture directorate and is accountable to the Coordinator Talent Attraction, Recruitment and Retention. This position is based at our West Leederville office, working alongside a collaborative and high performing HR team.

This is a full time position commencing as soon as possible.

The Talent Administrator provides essential administrative, recruitment and compliance support across the Talent and broader HR function. The role is central to ensuring recruitment processes run smoothly, candidate documentation is accurate and compliant, and our digital systems are well maintained.

Key responsibilities include:

• Coordinating recruitment logistics including interview scheduling, panel documentation and candidate communication
• Preparing employment contracts and onboarding documentation
• Verifying work rights, visas and employment compliance requirements
• Maintaining personnel files and HR registers
• Managing and uploading job advertisements
• Supporting principal recruitment and leave processes
• Monitoring shared inboxes and triaging enquiries
• Assisting with HR reporting, digital systems and database accuracy
• Providing leave cover and broader administrative support across the HR team

This role is ideal for someone who thrives on structure, accuracy and service, and who enjoys being part of a team that directly supports schools and leaders across Western Australia.

Benefits of the Role

• Level G on the CEWA salary scale: $88,723 - $95,741 per annum + super.
• Five days additional paid leave during office closures over Christmas and Easter.
• Salary packaging options in line with our not for profit status, including novated leasing.
• Deferred salary program for eligible employees after two years of service.
• Free onsite parking at our heritage listed West Leederville office.
• Staff meal service on site.
• Corporate health insurance discounts.
• Access to the Fitness Passport program.
• Employee Assistance Program offering confidential counselling and wellbeing support for you and your family.
• Ongoing professional learning opportunities, including access to CEWA scholarship programs.
• Flexible work arrangements where operationally appropriate.
• Wellbeing initiatives including annual flu vaccinations and workplace health checks.
• Parental leave provisions above statutory minimums.

Selection Criteria

Essential

• Prepared to support the Catholic ethos in the performance of all duties
• Previous administrative experience with strong organisational skills and the ability to manage competing deadlines with accuracy
• Strong written and verbal communication skills and the ability to build positive working relationships with diverse stakeholders
• Demonstrated discretion and ability to manage confidential information
• High level customer service skills with sound judgement and problem solving capability
• Confidence using multiple digital platforms, including intermediate to advanced proficiency in Microsoft Office
• Ability to interpret and apply policies, procedures and compliance requirements
• Strong attention to detail, accurate data entry skills and experience coordinating logistics such as interviews, calendars and travel

Desirable

• Experience in recruitment or human resources, including preparing recruitment documentation or employment contracts
• Understanding of the education sector and school environments
• Experience using HRIS or electronic records management systems
• Knowledge of employment compliance requirements such as work rights and onboarding processes
• Familiarity with working in a Catholic organisation or large, complex organisation

Information for Applicants

To access a copy of the Position Description please click here.

Interested applicants should submit:

• A cover letter briefly addressing the selection criteria
• A curriculum vitae outlining employment history, qualifications and a minimum of two professional references

The successful applicant will be required to provide:

• A National Criminal History Check as issued by the Department of Education WA
• 100 points of identification

Applications close Friday 13 March 2026.  We reserve the right to close the advertisement early if a suitable candidate is identified.

If you require support with submitting your application, please contact our Talent Advisors at careers@cewa.edu.au. Applications must be submitted via our website.

All employees of Catholic Education Western Australia are required to support the Catholic ethos in the performance of their duties. CEWA encourages applications from people of all cultural backgrounds, First Nations people, and individuals with disabilities or medical conditions who meet the requirements of the role. Applicants must be legally permitted to work in Australia.